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FOUR
One Platform. All Your Documents.
Automated. Central. Smart.
4
Jobs.
Areas.
One Platform.
In a serious document platform, there are really only four tasks:
controlling who is allowed to do what; designing the templates and workflows; accommodating everyone who ultimately works with them; and scaling up when the volume increases.
Our software, FOUR, is built around these four tasks
– nothing more, nothing less.
01
Govern
SmartCenter: Full control in a single dashboard.
If you are the person who has to answer when something goes wrong, this is your cockpit. Users, permissions, publications and audit trail in one view.
02
Design
SmartCenter: Full control in a single dashboard.
If you are the person who has to answer when something goes wrong, this is your cockpit. Users, permissions, publications and audit trail in one view.
03
Engage
SmartCenter: Full control in a single dashboard.
If you are the person who has to answer when something goes wrong, this is your cockpit. Users, permissions, publications and audit trail in one view.
04
Scale
SmartCenter: Full control in a single dashboard.
If you are the person who has to answer when something goes wrong, this is your cockpit. Users, permissions, publications and audit trail in one view.
The Same Story, in Nearly Every Organization.
“Somewhere, right now, the wrong template is in circulation…”
- Uncontrolled template sprawl & time-consuming template maintenance
- Documents are stored in multiple places (system, drive, desktop, email)
- Time-consuming search for the current version
- Time-consuming corporate design maintenance (no consistent look & feel across documents)
- Silo solutions in departments
- No central control
- Lack of transparency & compliance risks
“This is not an isolated case — it is daily reality in many organizations.”
Documents are the result, not the problem.
FOUR The Platform That Turns Business Processes into Automated Documents.
SmartDocuments doesn’t automate documents. It automates the decisions, the rules, and the accountability behind them.
01
Govern
SmartCenter: the Central Cockpit
SmartCenter
Take control of every template and every user.
Users & rights management
- Role-based, granular & scalable across the organization.
Single Sign-on (Keycloak)
- Unified identities aligned with your security requirements.
Central system configuration
- Plugins, interfaces, certificates & encryption in one place.
Dashboard
- All key metrics for email delivery, workflow status and API agent activity at a glance — including detailed insights down to the root cause of an error.
02
Design
Attractive templates & workflows, created easily by your own team
SmartEditor 4 · Workflow Designer · SmartStudio
No more waiting for IT, the business owns the templates.
SmartEditor 4
(Microsoft Word add-in)
- Create document templates directly in Word
- No programming knowledge required
- Intuitive operation for business users
- AI support (SmartPilot)
Workflow Designer
- Visual, modular interface (drag & drop)
- End-to-end mapping of document processes
- Conditions, approvals, data integration, automated communication
Smart Studio
(email & forms)
- Unified template logic across all channels
- Design of branded email templates
- HTML-editable & flexible to use
03
Engage
Open a tab, answer a few questions, done.
SmartWizard 4 · SmartSpace
Document creation that feels effortless for the people doing it.
Smart Wizard 4
(browser-based)
- Question-and-answer dialog drives document creation
- Live preview in real time — see the document change as you type
- The person filling it out only influences the content, not the layout — CI-compliant by default
- Prefill from third-party applications & databases
- Output as Word, ODT, PDF, email, HTML or XML
SmartSpace, My Tasks & Documents
- Overview of all workflow tasks, edit directly
- Central view of your documents
- All generated documents including status at a glance
- Quick access to your personal favorite templates
04
Scale
SmartBatch: create millions of documents, with real-time tracking
SmartBatch
Large volumes, complex documents. From 1,000 to 100,000,000 in one run, no problem.
When timing, compliance & consistency are critical
- Process anything from small batches to millions of documents, fast & reliably
- Generate millions of personalized documents within a few hours
- Dynamic population with individual data while maintaining branding & compliance requirements
Scalable & efficient
- Process peak volumes without delays
- No manual rework or formatting required
- Consistent results regardless of volume and complexity
Intelligent automation
(email & forms)
- Rule-based templates control logic, layout and content
- Integration of structured data (e.g. XML, JSON) for maximum personalization
4 reasons why introducing SmartDocuments makes sense
01
One platform for all documents
SmartDocuments combines corporate design, templates, document creation & automation in one system. This reduces complexity, interfaces and costs.
02
Business control instead of IT dependency
“Business intelligence where it belongs: in the business department.” Departments control content and rules themselves, without long IT release cycles. Changes are faster, safer, and anchored where the knowledge is.
03
Governance & compliance by design
Versioning, traceability, WCAG & GDPR compliance are built in — ideal for organizations and regulated industries.
04
Efficiency with measurable impact
Up to 90% less manual effort, shorter lead times and significantly fewer errors. Employees gain time for value-adding work.
Ready to see SmartDocuments FOUR exactly as it applies to your tech stack, your industry, and your current priorities?